Tools you need to get your VA business started

Are you ready to start your virtual assistant business?


If you have been dreaming about setting up our own virtual assistant business then you’ll need to have a few tools in place to make your journey as enjoyable as possible.

A list of hardware you need:

  1. A good computer, either desktop or laptop;
  2. A smartphone;
  3. High-Speed broadband internet;
  4. Desk; and
  5. A good office chair.

Having a good, reliable computer that is used for your business is essential. Don’t share the computer that hubby uses to play computer games on or else it will interfere with your work schedule. 🙂   This, coupled with reliable high-speed broadband internet will make working online a painless task.

Although you can work from anywhere, having your own workspace creates a sense of order and discipline in your business. You work at your desk and when your workday is done, you step away.  Starting your own business can take up a lot of time, especially in the early stages as you need to get everything setup and get a routine going.

A desk & a good office chair will help you prevent lower backache.

We think you will love our social media content resource: 30 days of content

Now that you know what hardware you need, let’s take a look at what else you will need to get started:

Organizational tools:

  • LastPass. A staple in any VA business, this ensures safe sharing of sensitive information like login or credit card details between you and your client;
  • A project management tool like Basecamp, Trello or Asana will help you plan your work projects, arrange them in a matter of importance and set to-do dates; and
  • GMail.  This gives you access to Google Drive so that you can share documents with your clients, email and a calendar to block time and set appointments.

Social media management:

  • Tools like SocialAider, Statusbrew, Buffer or Later helps you plan and schedule your social media posts; and
  • Planoly is a great tool for Instagram.

Blogging, website and graphics:

  • Stock photo sites like Haute Stock, Shutterstock and Ivory Mix;
  • Blogging template (check our Template Bundle pack)
  • Canva or Photoshop are great tools to create social media posts and banners as well as Ebooks, Guides and Worksheets;
  • Stencil to create great content fast;
  • WordPress is our recommended website platform to use (trust us, you will thank us later); and
  • The only hosting company we recommend is Siteground due to their affordable hosting plans and great customer service.


  • PayPal invoices are easy to use when you are just getting started and you don’t want to invest in a paid invoicing system yet.


  • Facebook Groups are to build relationships with your ideal clients as well as other virtual assistants.
  • LinkedIn Groups are also great for networking.

Conference and video calling:

  • Zoom
  • Skype

With these tools, some are paid & some are free (we have listed as many free options as possible) you will be able to start your virtual assistant business in no time. There are various billing tools you can use but they do require an investment so we have focussed on a free tool in this article.

Full disclosure: This article contains affiliate links.

Visit our resources library for free video and audio training clips plus download free and paid resources to help you grow your VA business!

Join our Facebook Support Group for new and aspiring VA’s!

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